FMT Minutes - 3/20/2003

BOND:
Information Items:

1. Bond Project Status Report

In Bob Mention's absence, Susan Tatar reported on the bond status. Susan noted that the completion of the preparation kitchen did not happen as reported in the Bond Board Report. No change to the rest of the report (one-page report dated March 12, 2003 attached to agenda).

GENERAL:
Information/Discussion Items:

2. Long Range Planning Update

In Bob Mention's absence, Susan Tatar reported on the Long Range Planning Update. A little over 60% of the Facility Assessment Forms have been returned and departments are urged to return completed forms so that planning can go forward.


3. Parking Committee Charter

In Bob Mention's absence, Susan Tatar reported on the Parking Committee Update. The Board asked the Administration to proceed with developing a plan for paid parking that would be operated by a private firm. A Paid-Parking Committee has been formed and is scheduling meetings to develop the plan. The plan will address price structure, event parking, conference center parking, who will be buying tickets, time schedules for paid parking, etc.

Steve Pruch noted that final decisions are yet to be made and that there are many issues to be addressed.


4. Space Assignment Team Update

Per Lynn Atkins, last scheduled meeting was postponed since he was the only committee member and Mike Ruiz, the only Ex Officio present. The meetings are scheduled for the first and third Wednesday of each month, at 3:00 p.m. in Bldg. 7, Campus Services, Conference Room 201.


5. Smoking Committee Update

Steve Pruch said he was having the Smoking Committee Update monthly update deleted now that funding had been resolved for the shelters. Funding for the shelters will come from a fund other than FMT Capital Repair/Improvement. Kate Barry asked about ashtrays in non-smoking areas. Tom Oroyan noted that she should state her concerns to Miriam Jordan/facilitator for committee discussion (or to the Smoking Committee's website 2011sitearchive.lanecc.edu/sptf/implementplan.htm or 2011sitearchive.lanecc.edu/sptf/charter.htm)

Tom said the county approved documents and permits for the first phase of shelters to be constructed should be ready in about a week (per website review of County Permit status). Other aspects of the smoking policy implementation, such as signage and communication, were continuing. Tom and/or Miriam Jordan will give updates to FMT when required.

Discussion/Action Items:

6. Modular Units

Per Steve Pruch, due to lack of a quorum at this FMT meeting, discussion of the modulars is postponed to the next meeting. Steve asked that FMT members review the information included in the FMT agenda packet and visit the modulars at their respective sites in preparation for discussions at the April meeting.


7. Foundation/Pond West of Administration Upgrade

Steve Pruch noted that as per last meeting, FMT members were asked to gather information from their constituent groups and report to FMT. Mike Zimmerman said he had passed the information to Classified Council. Steve noted that Responses he has heard have been favorable. Lynn Atkins asked about the current condition of the pond area and how long it would be before any work was done on the area, since he said there were also general landscaping needs around new buildings on campus. FMT would still have to find funding for the fountain/pond upgrade. Frank Drengacz from the grounds department was approved to begin growing plants in the greenhouse for the project at the February meeting.

Tom Oroyan noted that Frank should verify the height of maze plants with Public Safety. He noted that the 4' high maze hedge proposed may exceed the maximum height recommended for safety/security.


8. Other

Mike Zimmerman asked to have a priority list update soon. Steve asked Lynn and Tom to work on providing a list.

1. Wayfinding System Update
2. Five Year Master Plan Report
3. ADA Compliance Progress
4. Commercial Use of Spaces/Cost, Rentals, Revenues, Policies & FMT Reviews
5. Project List Update for FY 02/03
6. Priority List Update
7. P.E. & Health Building Remodel/Privacy Facilities
8. Upgrade of Fountain/Pond West of Administration
9. Modular Units