FMT Minutes - 2/20/2003

Discussion/Action Items:

7. Fountain/Pond West of Administration Upgrade

Frank Drengacz, Grounds Lead/ FM&P issued a two-page handout memo (also an agenda attachment), requesting a discussion on options / remedies for the entry pond west of Administration Building 3. For one of the options discussed, he presented a large drawing at 1" = 4' scale of a proposal of the entry ponds converted into a "Wilderness Maze" (also issued was a one-page handout of the same drawing reduced).

In addressing Option 1, Frank explained that the pond had been leaking 2,000 gal. /hour and that it was not known whether the leaks stemmed from the cracks in the pond alone, plumbing failure or both. He discussed the costs for repairs and disadvantages as noted in the handout. Considering current issues regarding costs / waste / maintenance and with that much evaporation occurring at such large ponds, Frank thought this option not a good one.

ption 2 dealt with using a rubber liner and reconfiguring the pond with natural appearance. The costs show to be almost twice that of Option 1 and with high maintenance involved.

Frank recommends Option 3 labeled a Wilderness Maze (without a pond) which is featured in the drawing handout. In this option, the ponds are filled with soil and a maze is created with plants. The conceptual drawing, prepared by a workstudy student, shows in plan the landscape features of the planting maze, benches and walkways. The smaller pond at the north would become a visual maze only. Frank said that plantings would have a height at about 4 feet for safety/security. Costs would be approximately half of Option 2 and less than Option 1. Frank sees no disadvantages and low maintenance.

Option 4 is similar to Option 3, but a small pond is featured with the existing sculpture at center. Costs are more than the Option 3 and require some maintenance due to the water feature.

Per Frank, if Option 3 or 4 is approved, Grounds can begin greenhouse planting this season. This allows the required large plant materials to be ready in 3 to 4 years, coinciding with time when funds may become available.

Discussion by FMT included the following: Lynn Atkins noted that the request warrants some action / feedback from others, as the existing "Pond Feature" has been a significant image as part of the campus main entry. Kate Barry asked about ADA compliance. Steven Pruch asked FMT members to ask the groups they represent for feedback and report to FMT at next month's meeting.

BOND:
Information Items:

1. Bond Project Status Report

Bob Mention referred to the monthly Bond Project Status Report dated February 12, 2003, (one-page) attached to the agenda issued. He corrected the report regarding the construction of the preparation kitchen in the Workforce Training Center. Construction was not completed as noted.

On Steve Pruch's request, Bob explained the definition of "Mediation" and why a mediation process is being used in the Workforce Training Center. Bob explained that a mediation process utilizes the role of a mediator to help resolve problems or disputes arising out of a construction project. In the Workforce Training Center mediation case, parties consisting of the Owner, Contractor and Architect have a disagreement on cost issues.

GENERAL:
Information/Discussion Items:

2. Long Range Planning Update

Bob Mention reported that 50% of the facilities assessment forms had been returned. Bob noted that after the list of needs is received, he would meet with the person who submitted the information. The list would then go to the appropriate vice president for review and validation. The needs would then be prioritized and the information given to FMT and the space assignment committee. Bob said the prioritization would be complete by summer. The long range-planning picture will include square footage needs and other related guidelines to help with future decision making and building footprints. Needs are based on enrollment projections. Bob said that a related study was done two years ago regarding potential building sites and infrastructure planning. Both Mike Ruiz and Bob discussed their thoughts on the Long Range Master Plan documents required for accreditation. Bob said the final study might include some pictorial images.


3. Parking Committee Charter

Bob Mention gave an update report on preliminary ideas being discussed: 1) Outsource (i.e., Diamond Parking, etc.) with LCC control: LCC sets parameters/price structure and outsource enforces. 2) LCC to manage a plan: LCC does everything. 3) Charge a transportation fee: cars would be registered, no enforcement involved, drivers would have picture identification. The committee's goal is to have a plan implemented by Fall Term 2003.


4. Space Assignment Team Charter

Steve Pruch said the team would be assigning spaces after they gather more information. Mike Ruiz is currently updating Facilities' database. Multiple database including Resource 25 may be incorporated for the assigning space process.


5. Smoking Committee Update

Miriam Jordan issued a one-page handout which detailed an updated/revised cost estimate of $29,433. Miriam and Tom Oroyan discussed the estimate showing a revised amount of about $19,000 less than the previous submittal. The estimate total has been lowered substantially due to cost upgrade of several key items (i.e., received shelter benches from LTD at no costs, thus eliminating purchasing new benches; deleted smoking directories by incorporating smoking information with proposed Wayfinding campus entry directories; reduction in Engineering fees; reuse of existing ash urns; reduction in signage costs; etc.). Mike Ruiz and Steve Pruch will pursue and verify that funding is available from Administrative Funds, if not, then funding for the request defaults to Capital Repair & Improvement Funds (pre-approved by FMT).

Discussion/Action Items:

6. Modular Units

Mike Ruiz provided a two-page handout titled Lane Community College Main Campus Modulars / Report for FMT dated 20 Feb 03. The report gave detailed information on the modulars currently on campus, including square footage and costs per year. Page 2 of the handout shows a breakdown of costs for the ELEX Modulars-Building 13 that includes a cost outline of lease options ranging from Continue Leasing to Purchasing Outright.

Mike said that the Childcare modulars, buildings 30 and 31, would be in the way of the proposed Longhouse. He also had discussed with Mike Zimmerman the possibility of replacing an unusable P.E. storage building with one of the modulars. FMT discussed the options of leasing versus buying the ELEX modulars. Bob Mention said that Workforce Development (previously T&D) should have an opportunity to provide input regarding the use of the two small modulars next to building 20. When Mike Guidero asked about the use of building 20 for student clubs, Mike Ruiz suggested he request it on the space needs list. Steven Pruch suggested that FMT members expand ideas and information about modular use from their respective department groups and e-mail him with the information.

Steven Pruch and Mike Ruiz would gather a list of the issues associated with each modular. FMT would then decide on the outcome for each modular and eventually arrive at a college-wide policy regarding modulars.

1. Wayfinding System Update
2. Five Year Master Plan Report
3. ADA Compliance Progress
4. Commercial Use of Spaces/Cost, Rentals, Revenues, Policies & FMT Reviews
5. Project List Update for FY 02/03
6. Priority List Update
7. P.E. & Health Building Remodel/Privacy Facilities
8. Upgrade of Fountain/Pond West of Administration
9. Modular Units