Archive of Bond 1995 - FMC Minutes - 4/20/2000

0. Parking Request (Marie Matsen allowed item to begin the meeting)

Naomi Soules presented request by an evening instructor for closer parking at the Art Department than that already provided for the handicapped. Per Naomi, the instructor who is handicapped and in constant pain, carries materials to classes. The instructor requested use of a closer parking space one night per week. Sandy Ing noted that she has received similar dire requests and suggested designating closer parking areas around campus. Since the instructor is currently using a closer parking spot, Dean Bergen suggested approving the request for the rest of term. FMC approved the temporary use of a closer parking spot for this term. Marie Matsen asked Mike Ruiz to work with Mike Mayer of Public Safety to study the issue of closer parking for the handicapped and its locations.

BOND:
Information Items:

1. Bond Update

Bob Mention issued a status report of the Bond Project dated April 12, 2000. In general, it appears that projects are proceeding per schedule. Details of the Status Report, Targeted Project Schedule and other related Bond issues can be found on the LCC / Facilities Planning & Management webpage (http://2011sitearchive.lanecc.edu/campsvcs/ie/ns_bond.htm).
Larry Warford requested a discussion on scheduling issues regarding "moving-in" and "providing for services and instructions." Bob noted this was also an item with the President and Board, and suggested a special FMC Meeting to discuss these issues.
Marie Matsen asked if the Math / Science Project is on schedule. Bob mentioned that the remodel portion of the project appears to be on schedule and should be completed by fall. However, for the entire project to reach completion by December 31st is questionable.
Bob noted that a longer period of time is found to be needed between Construction Completion and the operation of classes.
Steve John said that he was pleased with the cooperation and work of the Contractor.
Per Bob the Student Services Project is on Schedule.
The Work Force Training Center is scheduled for Bidding in early June and Construction start scheduled for early August. The architects for the project are working on the redesigned kitchen and changes to types, number and locations of elevators. Dave Oatman suggested meetings with PUG should take place until designs are firmed.

Discussion / Action Items:

2. Culinary Arts Relocation

Mike Ruiz and Bob Mention discussed the estimate ($312,738 for Construction and Architectural/Engineering fees, not including equipment cost of $302,817) for the project (attached to the Agenda Handout). Per Bob, the estimate done by Professional Estimator Tom Giesen is general and conceptual. The estimator used the proposal plans provided by the users, sought costs from equipment suppliers and visited the project site. However, per Larry Warford, such an estimate gives a better picture of the project and its related costs.
Marie Matsen issued a chart of the proposed budget for the Capital Repair & Improvement Fund and discussed the projected revenues, expenditures and balances as they relate to year, funds and projects. Marie noted that during the Jul-02 fiscal year the balance shows a net of $874,123, not enough to do the three Bond 1995 Projects (Center 2nd Floor North, Library Remodel and Math Bldg 2nd Floor) budgeted for $1,023,000.
Marie suggested that for the Culinary Arts Project, set budget of $250,000 from the CP&I Fund, investigate what portions of construction can be done in-house, and seek funds for A/E fees elsewhere. Tentative Construction target for project is summer of 2001. Reflecting on the tentative schedule, Duane Partain expressed concerns for available spaces, especially for the projected higher enrollment of 80 to 120 students for fall. Users present and FMC members discussed the options available, i.e. use of Emerald Valley facilities and Lane County Fairgrounds, which involves rental costs. Yet to be determined is a funding source for $250,000 of equipment. FMC agreed to move forward with project.


3. Temporary Relocations Caused by Construction

Bob Mention noted that an earlier FMC meeting established that BPMT find temporary spaces for dislocated departments since BPMT would have the latest knowledge of availability and scheduling. Bob noted that BPMT is doing the task with help from Pat John of Scheduling. FMC approved that BPMT continue with relocations. Marie suggested that Bob, Mike Ruiz and Pat team together to review spaces and relocations.

GENERAL:
Discussion / Action Items:

4. Signage - Cottage Grove, Wildish, Florence

Mike Ruiz gave a brief review of the "Rough Signage Estimates" attached to the Agenda Handout. The breakdown of the estimates included: Interior Signage and Wayfinding Signage for Cottage Grove; Main I.D. Sign, Interior Signage, Wayfinding Signage for Wildish; Main I.D. Sign for Florence. This agenda item (except for Florence I.D. Sign) was discussed at an earlier FMC meeting. Mike noted that the Wayfinding Signage might be funded and completed separately.


5. Wayfinding - Traffic & Pedestrian Directional Signs

Mike Ruiz gave a brief review of the "Order of Sign Installation and Rationale" (rough estimates from Funk & Associates) attached to the Agenda Handout. Mike requested that funding of $90,000 for Traffic Directional and Pedestrian Directional signage be considered. This agenda item was discussed at an earlier FMC meeting. Arne McLean noted from observations that Pedestrian Directional signage appears more in need than Traffic signage. FMC questioned the "approximately $60,000 rough estimate" and requested that Funk and Associates do a detailed presentation of the Pedestrian Directional signage showing a breakdown of related costs.


6. DTC Carpet Replacement

Mike Ruiz gave a brief review of the estimate by Rubenstein's for carpet and sheet vinyl replacement. This agenda item was discussed at an earlier FMC meeting. FMC discussed the estimates per floor and decided funding a portion at this time.

FMC discussed items 4, 5, and 6 above, as it relates to the Capital Repair & Improvement Fund during fiscal year Jul-00 to Jul-01, priority for funding with its related project areas of need and the remaining balance at fiscal year end. The following proposal budget breakdown was agreed by FMC: $40,000 for Pedestrian Directional Signage, $30,000 for Signage at Cottage Grove, Wildish and Florence, $30,000 for DTC Carpet / Vinyl Replacement with a total of $100,000. After subtracting from the $180,000 balance shown in the proposed CR & I Budget chart for Jul-00 / Jul-01, the net result is $80,000 that can be applied to other projects.


7. Accessible Ramp at the Track

Mike Ruiz discussed his proposal to construct a ramp at the Track, similar to the accessible ramp just completed at the Softball field. Attached to the Agenda Handout is a cost breakdown by LCC Staff Architect Tom Oroyan for the Softball ramp, which may be applicable to the proposed ramp. Per Mike, because the actual construction cost for the softball ramp resulted in a lower total than the estimated cost / ADA funds allocated, the savings can be passed on to the track ramp. Final location and details of ramp to be per Conceptual Masterplan developed, Tom, Civil Engineering Consultant, and PE User Group. FMC approved proposal.

Discussion / Action Items:

8. Forum 309 Seating

Sandy Ing discussed the need for better seating for the ambulatory (i.e., size of chair, etc.) and accessible seating areas for the handicapped in rooms 308 and 309. Mary Spilde also expressed concerns for good seating for such spaces especially when they are being used for conferences and include public attendance. Mary suggested looking at the particular spaces long term. Mike Ruiz suggested that Tom Oroyan do the study of spaces, their use, seating and accessibility.


9. Gym Floor Damage

Mike Ruiz briefly discussed the water damage to the gym flooring and noted that all parties involved are currently negotiating with manufacturers and respective insurance firms. A key goal of the repair work is to return the gym floor to its original condition, i.e., with the gym flooring looking "whole" instead of a "patchwork" effect.


10. Other

Accessible Ramp at Softball field
Mike Ruiz announced that the ramp is complete and the project is open for use. Landscape work and minor punchlist items are currently being completed.
No Smoking at Science Building
Mike Ruiz said that "no smoking" signs are posted and that a canopy structure / shelter for smokers has been installed. He recently observed that the shelter is being used.
Custodian Front Office Reassigned (Center 120A)
Sandy Ing discussed the options for the space. She recommended that the space not be held for Campus Ministry. Recycling office use is being considered.
Bus Stop at Child Care
Bob Mention discussed the Bus Stop being planned at the Child Care Center. He has discussed the Bus Stop with LTD as to its location and accessibility. Bob noted that ADA accessible ramps, crosswalks and sidewalks are included in the proposed site layout. Bob will update FMC on Bus Stop progress.
Trash Research Results
Arne McLean discussed the results of "Earth Day" and the trash research on campus. It was found that considerable amount of recyclable materials are being dumped in trash and not recycled. It was suggested the research results be posted in the Daily for Response and awareness.
Next Meeting Chair
Marie Matsen will be gone at the next meeting. Linda Waddell will be the facilitator.


11. Future:

Agenda Items:
1. Space Needs: Applied Engineering
2. Space Needs: International Student Space
3. Recycling Storage Upgrade
4. No Smoking Areas Campus Wide
5. Cottage Grove Sign Relocation


Next FMC Meeting:
Thursday, May 18, 2000,    ADM216    3:00-5:00 PM
Special Meeting:
To be announced by BPMT (see item 1, page 2, first paragraph)