FMC Minutes - 2/17/2000

BOND:
Information Items:

1. Update

Bob Mention issued a status report of the Bond Project dated February 8, 2000. In general, it appears that projects are proceeding per schedule. Regarding the Sewage Lagoon Upgrade, Marie Matsen noted that a DEQ public hearing regarding issuance of Mutual Agreement and Order (MAO) is scheduled for February 23rd. Mike Ruiz reported that the fire incident at Welding involved a bucket of paint and was brought under control. Moving in to the new Welding Building is scheduled for Spring break. Bob noted that the construction start date for the Student Services Project is scheduled for March 28th.
Details of the Status Report, Targeted Project Schedule and other related Bond issues can be found on the LCC / Facilities Management & Planning website (http://2011sitearchive.lanecc.edu/bond1995/).

Discussion / Action Items:

2. Bond Project Miscellaneous Items

Mike Ruiz started discussion regarding the need for clarification of items i.e., trashcans, sharpeners, ash urns, signage, etc. as Bond funded or otherwise. FMC agreed that Wayfinding signage within the building is covered by Bond Funds. Signages not covered by Bond Funds are such items as directories outside the building. Mike was asked to report back on quantity and costs for items other than signage for review by FMC.


3. No Smoking Area Between Science & Electronics Buildings

Bob Mention requested designating "no smoking" areas at two north-side entrances of the Science Building Project. FMC, with audience participation, discussed methods of resolving issue which included "no smoking" signage and covered areas away from the building. Arne McLean will report back on grants available to build kiosks / covered structures for smoking areas. Marie asked that Steve John and Mike Ruiz work together for a temporary solution and asked that the issue be placed on the future agenda list as a campus wide issue.

3A.

Unfunded Bond 1995 Projects Marie Matsen began discussion on Unfunded Bond 1995 Projects. She noted that the Culinary Arts Project can not be completed by fall and that the NE Entrance Ramp Upgrades is a project that can be completed by then. Bob Mention discussed the Center Basement Project. He said that the architects and engineers for the projects conclude that because of the ventilation and seismic problems to be addressed, meeting the fall deadline may not be possible. Bob explained that money could be saved if the basement work was done during the 4th floor remodel. This will put off the basement work until summer of 2001. Bob noted that a temporary solution will be developed for the Culinary Arts Project. Mike Ruiz explained that the NE Entrance Ramp Upgrade was approved for ADA Funds and that the project has already been designed and is in the Construction Documents Phase (Tom Oroyan, LCC/FMP Architect, is working on the project). Mike noted that the costs for the NE Entrance Ramp project could be shared by the Performance Arts Addition. Mike also reminded FMC of the In-House Construction Budget established by Paul Colvin for the Center Basement Project as the Construction Cost divided by 2 minus 5 %. FMC will decide what Priority #2 projects (ie, gutter replacement, paint shop, emergency lighting, etc.) in the Facility Plan can be scheduled for this year.

GENERAL:
Information Items:

4. Wetlands Memorial Grove

Frank Drengacz of LCC/FMP Grounds, presented a proposal for a Wetland Memorial Garden. Frank issued a site plan, description with costs breakdown. A typical proposal letter to potential donors has been written by Arne McLean and his fellow committee members. The project is to be funded by donations and considered a long-term project before fully realized - approximately four to five years in completion. The garden will be a year-round wetland demonstration garden and arboretum that will include native plants. LCC Science and Construction departments will be involved with the project. Per Frank the project will comply with applicable codes and governing agencies. At FMC's request Mike Ruiz will report back, verifying the project exact area and showing the location on a campus site plan.

Discussion / Action Items:

5. Fenced Vehicle Area East of Auto / Diesel

Marie Matsen discussed her review of the two inspection reports by the Fire Marshal. Mike Ruiz and Tom Wiedeman discussed the proposed plan layout of the fenced area for 40 vehicles. Mike Ruiz said the project, to be built of chain link fence walls and sliding gates should cost approximately $5,000. Marie Matsen will be contacting FMC members by e-mail for approval after receiving final costs from Mike Ruiz. FMC approved funds to come from Small Projects Funds.


6. Custodial Office

Mike Ruiz discussed the proposal to relocate the Housekeeping Leads office from the Center Building to the Campus Services Building. The relocation will allow close proximity with other FMP departments. Mike requested $6,000 to cover HVAC costs. FMC approved one-half of the funding from Small Projects Funds and Marie Matsen will match funds from her department funds.


7. Forum Step Lighting

FMC approved funds for $480 for providing lighting for the steps at Forum 307.


8. Cottage Grove Sign Relocation

Mike Ruiz requested approval from FMC for the relocation of the LCC sign adjacent to the road. Since the expansion of the road motorists have had problems of lines of sight involving the stop sign and the LCC sign. Mike Ruiz and Lynn Atkins to work on costs and to report back to FMC as soon as possible. Per Mike, work and costs includes relocation of sign and modification of concrete sidewalk.


9. Recycling Building Enclosure

Marie Matsen introduced Jennifer Hayward as the new Recycling Coordinator. Jennifer and Rick Venturi introduced the agenda item repeating an earlier request for a building enclosure and its related history. A handout issued outlined key points of the project from its history as an item of recommendation for improvement in the college accreditation report eight years ago, to plans and approach for grants or donations. Jennifer noted that if FMC earmarked some funds as matching funds for the project, this would allow a better chance of Response from foundations requiring such matching funds. Recycling Services has prepared a grant proposal to Weyerhaeuser Foundation asking for $50,000. A conceptual estimate that was earlier submitted shows the project costs at $180,000. LCC Construction Class plans to do the work to cut costs. Tom Oroyan asked if liability issues have been researched in using the construction class to do such a project. Per Marie Matsen, students are insured to work on construction projects. Plans have been made with LCC Drafting Instructor to prepare construction documents for the project as class project. Tom Oroyan, LCC Architect who prepared the conceptual drawings and estimate, advised that the Construction Documents should be done by FMP Planning office. Marie noted that the project is a #3 priority and requested more information regarding grant matches. FMC to review this project along with other projects in the priority list and schedule in the March agenda.


10. Reusable Office Supply Exchange

Jennifer Hayward introduced the agenda item requesting that the Exchange and the Recycling Coordinator's office be placed in the custodial office in the Center Building because of a need for a central location. Marie requested Mike Ruiz to review past minutes and to e-mail a list of past requests for space needs. Mike and Jennifer to visit possible spaces for use.


11. Future:

Agenda Items:
1. Space Needs:
1. Applied Engineering
2. International Student Space
2. ITFS Broadcast Tower Installation Update
3. No Smoking Areas Campus Wide
4. Recycling Space


Special FMC Meeting for Bond 1995 Projects:
Wednesday, February 23, 2000,    PE206    9:00-11:00 AM
Next FMC Meeting:
Thursday, March 16, 2000,    ADM216    3:00-5:00 PM