FMC Minutes - 1/20/2000

BOND:
Information Items:

1. Update

Bob Mention issued a two-page report dated January 12, 2000 that briefly described the status of the Bond 1995 Projects. In general, it appears that the projects are proceeding per schedule.
Details of the Status Report, Targeted Project Schedule and other related Bond issues can be found on the LCC / Facilities Management & Planning website (http://2011sitearchive.lanecc.edu/bond1995/).

Action Items:

2. Student Services Building Bids

Mention also handed out copies of his memorandum to the Board regarding the bid results for the Student Services Building. Bob noted that the low bidder for the project is Chambers Construction and that the actual base bid plus alternates is lower than the project budget by $62,000. In fact two other General Contractors also submitted bids plus alternates below the project budget.

GENERAL:
Information Items:

3. Capital Repair / Improvement Fund

Mike Ruiz issued and discussed his handout titled "Capital Repair / Improvement, Fund 425 Analysis, as of 01/12/00." The handout show $500,000 to be transferred to Bond Fund per year for three years in lieu of a $ 1,500,000 transfer at once, thus allowing funds and budget flexibility for projects.


4. Facilities Needs New Priority List

Mike Ruiz explained the "Guidelines for Construction Priorities" and the "FMC Project List" attached to the agenda handout. The guidelines now list nine levels (numerically number 1 through 9) to prioritize a project ("0" is noted as a project needing more information before a priority between 1 and 9 can be designated). In the FMC Project List, the project is listed with a priority number designation or "0" and a funding schedule date.
Mike discussed his memorandum attached to the agenda handout regarding "Insufficiently Funded Bond 1995 Projects." Mike gave a brief history of the five projects, i.e.; Center 2^nd Floor-north end, Center Basement, Library Remodel, Math Building 2^nd Floor, and the Foodservices Remodel for Culinary Arts. All the projects have had schematic studies completed by the architectural firm for the Bond 1995 Projects. Whether these projects are finally constructed "In-House" or contracted out, Mike suggests that FMC address the projects in the context of priority and needed funds.

Discussion Items/Action Items:  (Marie Matsen stated that no commitment of funds will be made until all Agenda Items requesting funding have been discussed. See Item 10)

5. Wayfinding

Committee members Mike Ruiz and Therese Picado discussed the status of the Wayfinding system project and the need for funding the next two items listed in the "Order of Sign Installation and Rationale" (scope of work outline prepared by sign consultant Funk & Associates attached to agenda handout). The items requested for funding are for Traffic Directional signage estimated at $30,000 and Pedestrian Directional signage estimated at $60,000.


6. Industrial Tech Room 206 Computer Lab Remodel

Tom Wiedeman introduced and handed out a revised conceptual plan of the proposed remodel. He said that a rough estimate quoted by LCC electricians for electrical work is approximately $2400 and that per his review of an earlier estimate, approximately $10,000 should cover cost of constructing a hallway. Estimates are based on all work being done by LCC trades. Tom said that the department would pay for the new computer tables. FMC designated the request a number 3 on the priority needs list.


7. DTC Carpet Replacement

Mike Ruiz discussed the memorandum in the agenda handout recommending carpet replacement at the center. Inspections by Jennifer Hayward and Chuck Reid of the entire building noted the carpet areas requiring immediate replacement. Mike issued a handout showing the carpet contractor's estimate breakdown per floor with a total of $54,050.89.


8. Interior Signage at Cottage Grove and Wildish Building
          (moved to future agenda)


9. Foodservices and Culinary Arts / Hospitality Remodel

Marie Matsen requested that Mary Spilde chair this agenda item. Larry Warford, Joe Luker, Duane Partain, Carl Horstup, Willie Kealoha and Clive Wanstall presented a preliminary proposal as a solution to the loss of the food preparation classroom and lab due to the Bond remodeling. Handouts of the preliminary proposal included proposed plans with related descriptions along with proposed equipment specifications.
Questions of concerns included displacement versus enhancement, engineering studies, costs and scheduling. FMC directed Mike Ruiz to hire an architectural firm to provide updated schematic plans, engineering and costs for the project. Mike noted that the project should be under Bond Management since the Architect for the Bond 1995 Projects already did some preliminary design work on related spaces and because of scheduling continuity since the Bond Remodel Project involving HEA 113 and HEA 114 moves the food prep lab and classroom. Mike will be working with Bob Mention in obtaining architectural services. FMC advised the request presenters to prepare for "Plan B" to continue programs and classes because of possible delays in the project.


10. Commitment of funds to Facility Projects

After reviewing the funding requested in todayís meeting Marie Matsen suggested that no commitment be made until after the review of costs for the Foodservices and Culinary Arts / Hospitality Remodel. FMC agreed and noted that Response to costs would take at least a couple of months since it would entail the hiring of an architect.
Jerry Moskus questioned the delay in funding the Wayfinding signage request and stated that he may override the delay. He said that he may provide a written explanation for his action.
Mike Ruiz mentioned that funding for the IT 206 Computer Lab Remodel request could come from the Small Projects Fund. FMC approved $2400.

Discussion Items/Action Items:

11. PE125 Dance Studio Lighting

Mary Spilde introduced the agenda item as continuation of a project where the initial phase, i.e., PE 125 New Dance Floor Project, was just recently completed. Mary Seereiter reported that the Users are pleased and grateful with the new floor. Seereiter and Bonnie Samoa discussed the benefits to be gained by the lighting proposal and also discussed the unwanted physcial and psychological effects currently encountered by users due to the existing lighting conditions. Skip Hubbard presented a plan of the proposal and discussed the lighting quality, systems and related equipment required. Hubbard noted that the first phase of the proposal addresses lighting retrofit, the second phase electrical feeders / cables and the third phase battens, dimmers, theatrical lighting and curtains. FMC designated the first and second phase as priority 2 and the third phase as priority 5.


12. Moving cars from behind the Auto Body building / Proposed Fenced Vehicle Area

Ted Flory noted that this item has been listed as Future Agenda Item for awhile and requested that it be brought forward as an agenda item to be addressed soon. Ted expressed concerns regarding safety issues requiring corrections as listed by the visiting Fire Marshal months ago. Marie Matsen and Mike Ruiz to confer on the matter.


13. Future:

Agenda Items:
1. Recycling Storage Upgrade
2. Space Needs:
1. Applied Engineering
2. International Student Space
3. Moving cars from behind the Autobody building/Proposed Fenced Vehicle Area
4. Industrial Technology Room 206 Security Change
5. ITFS Broadcast Tower Installation Update
6. Interior Signage at Cottage Grove Center and Wildish Building


Next FMC Meeting:
Thursday, February 17, 2000,    ADM216    3:00 PM