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By-Laws

Article I. Name 
The name of the organization shall be the Lane Community College Chapter of the American Association of Women in Community Colleges.

ARTICLE II. Purpose
The purpose of this organization shall be:

• To develop a community of women for personal and professional growth at Lane Community College.
• To encourage educational program development for women at Lane Community College.
• To recognize and uphold the purpose and by-laws of the state chapter and national organization of AAWCC.

ARTICLE III. Membership 

• The organization shall maintain at least 10 members.
• Any person employed by or enrolled in Lane Community College or interested in aiding in accomplishing the
• purpose of this organization shall be eligible to become a member and upon payment of local dues shall be enrolled as a member as follows:
• Regular member - A regular member must be a member of the state and national AAWCC organizations.
• Associate Member - An associate member may choose to pay only local dues and will have full voting privileges.
• Dues may be paid at any time. Renewal dates shall be annually on the first day of October. Membership privileges shall receive the benefit of a 30-day grace period from the renewal date.

ARTICLE IV. Officers

Section 1. Titles and Duties

A. President.
The President shall:

• Call and preside at meetings of the LCC chapter and the Executive Committee.
• Coordinate the activities of of ficers and committees.
• Appoint committees as deemed necessary by the Executive Committee.
• Serve as the spokesperson for the chapter.
• Take responsibility for the operation of the organization between Executive Committee meetings.
• Delegate responsibilities t o other officers including chairing of meetings.
• Make an annual report to the membership regarding activities.

B. Past President.
The Past President shall:

• Serve as parliamentarian in meetings.
• Serve as liaison to State and National AAWCC groups.
• Report chapter activities to the State Board.
• Make an annual report to the membership regarding activities.

C. President Elect.
The President Elect shall:

• Coordinate membership activities and interaction among women at Lane Community College .
• Assist the Presid ent in activities in preparation for fulfilling the role of President in the next term.
• Make an annual report to the membership regarding activities.

D. Vice President- Communications.
The Vice President of Communications shall:

• Disseminate information on courses workshops programs and services for women.
• Record and file minutes of Executive Committee and the chapter meetings.
• Coordinate information sharing through newsletters telephones trees or other methods deemed appropriate by the membership.
• Make an annual report to the membership regarding activities.

E. Vice President - Special Projects.
The Vice President of Special Projects shall:

• Coordinate the recognition of outstanding women at Lane Community College.
• Coordinate any data-gathering efforts as deemed necessary by the Executive Committee.
• Coordinate any other special projects assigned by the Executive Committee; for example fund-raising activities.
• Make an annual report to the membership regarding activities.

F. Vice President - Professional Development.
The Vice President of Professional Development shall:

• Ascertain the needs of the membership regarding professional development.
• Coordinate conferences and workshops.
• Seek information about workshops sponsored by other organizations and cooper ate with the Vice-President - Communications in publicizing them.
• Make an annual report to the membership regarding activities.

G. Vice President - Finance.
The Vice President of Finance shall:

• Deposit monies received from donations, contributions and other funds in the chapter's account.
• Work with the vice president of Membership in balancing accounts.
• Prepare an annual budget for the Executive Committee to approve.
• Disburse funds.
• Maintain proper financial records and prepare regular financial reports to the Executive Committee.

H. Vice President - Membership.
The Vice President of Membership shall:

• Deposit dues and other funds in the chapter's account.
• Work with the vice president of Finance in balancing accounts.
• Maintain membership records and current membership list.
• Advise members on membership renewal.
• Make an annual report including a financial statement to the membership regarding activities.

I. Member-at-Large.
The Member-at-Large shall:

• Promote membership and interaction among women at Lane Community College.
• Carry out special projects assigned by the Executive Committee.
• Make an annual report to the membership regarding activities.

J. Student Liaison.
The Student Liaison shall:

• Be a student.
• Conduct a student membership drive yearly.
• Assist in chapter activities.
• Monitor student membership.
• Organize events for students.

Section 2. Qualifications and Terms of Office 

• The fiscal year begins July 1 and ends June 30 of the following year.
• Any Regular Member shall be eligible for office.
• The Officers shall serve two-year terms. Committee chairs shall serve one-year terms, renewable for an additional year, but not to serve more than four years.

Section 3. Executive Committee 

• The Executive Committee shall meet at least three times each year and include:
• The Officers
• The immediate Past President
• The Executive Committee shall manage the affairs and control the funds of the chapter in accordance with policies adopted by the membership set dues and facilitate meetings of the chapter. It shall report its actions to the membership.
• A quorum of the Executive Committee shall be three officers.
• All meetings shall be held after notice to all officers.

Section 4. Elections 

• A nominations and Elections Committee shall be appointed by the Executive Committee. It shall prepare a slate of candidates accepting suggestions from members and checking qualifications. It shall mail the slate with the candidate's qualifications to the members for voting.
• The Nominations and Elections Committee shall conduct the election. All current chapter members are eligible to vote. The election shall take place by mail or e-mail ballot. Write-in candidates shall be allowed. Individual votes will be kept confidential. There shall be no proxy voting.

Section 5. Vacancies 

• The Executive Committee shall appoint a replacement should any office become vacant. A person appointed shall serve until the next regular election.

Section 6. Removal of Officers 

• A petition signed by 10 percent of the voting membership shall initiate either a conference vote or a mail ballot on whether or not to recall an officer. The Executive Committee shall implement procedures in accordance with Robert's Rules of Order, newly revised.

ARTICLE V. Annual Meeting 

Section 1. Time and Purpose 

• An Annual Meeting shall be held in May or June and shall include the installation of officers, the annual reports and any other official business as deemed appropriate by the Executive Committee. Notice of the annual meetings shall be mailed to every member at least 15 days prior to the meeting.

Section 2. Quorum

• A quorum shall consist of 25 percent of the voting membership.

Section 3. Parliamentary Authority

• All proceedings of the Annual Meeting shall be governed by Robert's Rules of Order, newly revised.

ARTICLE VI. Amendment

Section 1. Annual Meeting

• These bylaws may be amended by a two-thirds vote at the Annual Meeting provided:
• Notice of the proposed amendment(s) is mailed to every member at least 15 days prior to the meeting at which amendment(s) w ill be considered or
• The amendment is proposed by a majority of the Executive Committee within 15 days of the meeting at which such amendment(s) will be considered or
• At least 12 voting members propose a written amendment at the meeting itself.

Section 2. Mail Ballot

• These by laws may be amended by a mail referendum in which a majority of the valid returned ballots show approval of the change provided:
• The amendment is proposed by a majority of the Executive Committee, and
• The proposed amendment is mailed to all members at least 30 days prior to the voting deadline.