Report on Nov. 8 Board Work Session

• Marie elaborated on her handout of the November 8 Board work session.  A subcommittee of  BAG will need to work with ASLCC, Institutional Research and Planning, Financial Aid and Enrollment Services to gather background information on tuition rates discussions.  The following  BAG members agreed to be serve on the  subcommittee:   Brandon Kilgore, Kay Malmberg, Barb DeFilippo, Jane Russell,  and Helen Garrett.  
• The Board will continue the budget discussion at their December work session.

• Marie prepared a report for BAG that elaborates on recent OCC Presidents Council State funding discussions.  Marie said that most of the possible funding formula changes discussed would negatively impact Lane. There is also the Measure 88 effects that could reduce Laneís state funding by $650,000.
• An E-Board hearing will be held on November 16 and all schools are encouraged to send representatives.  Much is still to be determined after the Governorís budget is announced.

Page II, #1. ( Focus Budget reallocations and new allocations on accomplishing selected SP goals)

• BAG agreed that this principle was OK as stated.

• Include maintaining quality and competitive advantage of ìstaffingî as part of this strategy.
• These are considered necessary to the infrastructure.
• There has been little to no increase in Materials & Supplies in the past 3-4 years.  
• Department carryover in M&S has continued to be large (about $4M annually).  
• Marie/Carol will provide data (if possible) on M&S actual budgets to departments, transfers made to M&S during the year, and actual non-ICP carryover.
• How committed are the Board and Budget Committee with continuation of restricted carryover?
• A Budget Redesign Group is looking at ways in which we can fundamentally change the way we budget with the responsibility and accountability of budgets centered on the departments.
• Three must be a commitment to provide adequate funding and not necessarily because of the current budgetary needs.
• A few years ago computer hardware/software replacement (#4) would have been considered radical but now it is a necessity.

• Students feel that other services such as Childcare, Multi-cultural, Student Health, Counseling & Advising, Tutoring, Housing, Disability Services etc. are integral to student success. (Donít limit the statement to the few examples.)
• Keep students in programs that are successful.
• Retention of current services has a higher priority than marketing or adding a new program.
• Do we spend more funds to attract more students than to retain them?
• Where should funds go--to transfer or non-transfer programs?  Where are the numbers(data) that bear out the trend toward either program?
• Continue with discussion of #5 after Brandon has a chance to discuss this with other students.

• BAG might wish to review background materials from such groups as SLI, Vanguard College, TACT, and Distance Learning Task Force in order that the group make an informed decision on the financial impact of instructional technology and how it relates to overall college funding (quality and affordability).

• How do we best utilize out facilities?  
• If evening/weekend classes were more ìfully complementedî then more students would come.
• BAG should have something to say about best use of facilities.

• Current use of salary reserves has been to fund cost of staffing extra sections at the end of the year with an unknown budget in salary reserves.  Not always possible to determine how much SR will be available for use.
• Is it  possible to project how much SRs funds will be needed before allocating it at the end of the year? 

• What has the bigger priority: focusing on the retention and enhancement of current services or marketing in order to add new programs?
• It will take time for the Evening/Weekend program to be proven an effective or non-effective use of marketing.
• BAG could prepare a statement for effective targeted marketing that addresses their multiple opinions.

• Lane has been conservative in the past with counting all possible FTE.  We are doing a much better job of it now.  There are State FTE audits to ensure colleges do not fall into the gray area.
• More staff training and awareness on what is reimbursable FTE is needed.
• For reimbursable guidelines contact: Craig Taylor or Mary Brau in Research and Planning

• A strategy for increasing administrative recovery needs to be discussed.

• A sub-committee of BAG members consisting of:   Brandon Kilgore, Kay Malmberg, Barb DeFilippo, Jane Russell,  and Helen Garrett will meet with Craig Taylor, Financial Aid, ASLCC and Enrollment Services to review past data and prepare a recommendation for the Budget Committee.  

>>Terry to schedule fist meeting of the subcommittee formed to review tuition rates.

>>BAG to review all the strategies and e-mail a list of those needing further discussion to Barbara   DeFilippo.

>>Marie/Carol will provide data on M&S actual budgets to departments, transfers made to M&S during the year, and actual non-ICP carryover.

>>BAG will work on preparing a second report to the Budget Committee that might change the focus of the proposed Financial Strategies or add to them.
>>BAG will also plan to meet with the Budget Leaders

FUTURE MEETINGS:   November  27, 12/11, 4-6 PM, PE 206 (DINNER MEETINGS)