BUDGET ADVISORY GROUP
Meeting Notes
October 31, 2001
Present: Anne Bonner, Ben Hill, Bill Kyker, Linda Loft,
Kay Malmberg, Marie Matsen, Jose Ortal, Lynne Phillips, Kaaren OíRourke,
Sandra Wiese
Absent: Nanci LaVelle, Jane Russell, Jane Scheidecker,
Donna Zmolek
Facilitator: Bill Kyker
Recorder: Terry Caron
Introduction of New Members
Kaaren OíRourke, is the new Faculty Council representative who will
replace Barb Defilippo. Kaaren is from the Business Technologies
department and can be reached on Ext. 5173. Anne Bonner, is the student
representative selected by ASLCC. Anne can be reached at the ASLCC office
on Ext. 5290.
LASR Overview
Linda DeWitt, LASR Project Coordinator, James Brunner, SCT representative
and LASR project manager, and Stan Barker, College Finance Accounting manager
were invited to update BAG on the LASR project.
LASR (Lane Administrative System Renewal) has formed two subcommittees:
-
Steering Committee - will provide high level guidance and help to remove
barriers to keep the project moving forward.
-
LASR Implementation Team (LIMT) ñ membership consisting of
those whose core responsibilities will be affected by the LASR implementation
moving from COCO to Banner software during the initial design phase.
They would include areas such as: financial, human resources, and student
services.
These two teams will identify who and when critical staff need to be involved.
Project Goals:
-
Implementing a ìself-service model where it makes sense.
-
Having an integrated shared information system with a concept of information
living in a single place.
-
Remove redundancies
Breakdown of Lane Users:
IT staff ñ involved in the configuration,
coding and conversion
Core Users ñ heavily involved in how the system
will be structured: College Finance, Human Resources, Enrollment Services
Operational Users ñ information needed for
their primary job purposes.
Casual Users ñ Not necessarily need info for
job, but occasional need to know basis.
The three main project pieces are:
Financial: The Chart of Accounts would be the core piece in
this system. Currently this team will work with department managers
and core users in order to gain the best feedback. Departments that
need special features are also being considered. The projected ìGo
Liveî date for the financial piece is July, 2002.
Human Resources: the financial piece ties into the payroll
and personnel processes of the HR system so it needs to have been up and
tested. The anticipated ìGo liveî date is January 2003.
Student and Financial Aid: Enrollment, registration, classlists,
grades, financial aid are just some of the components to this piece.
Projected ìgo liveî date would be March 04.
There will also be training for all staff on all phases and in all components
of the software, as well as, how to efficiently use desktop tools (Acrobat
and web browser).
BAGís comments about LASR need:
· Ability to track actual ICP expenditures
and compare them with revenues received.
· Budget information that is easy to
access and lines up.
· User training that allows one to
readily understand the information they get.
· Ability answer student FAQ questions
about enrollment, finances, financial aid.
· Ability answer faculty questions
about their particular activityís budget and expenses.
· Web registration capability.
· Make trainings on a volunteer basis
for casual users.
All staff are invited to attend the Friday, 11/2, 3PM LASR information
session in the Board Room.
E-mail questions and comments regarding the finance component to Stan
Barker. Other questions can be directed to Linda DeWitt and James
Brunner.
Executive Team Report
Marie advised that ET began the process of merging the criteria received
from all sources, including BAGís. They are working on a ìdraftî
of criteria for program and services review and reductions. Mary
Spilde will also be putting together a forum for more staff input. The
Board will be asked to review a draft set of criteria, based on all the
input, at a work session at the end of November. This work
session will be on , Tuesday, November 27, 3-6PM, and will be open to the
public. A set of criteria is expected to be approved at the
December Board meeting.
Marie also reported that the Executive Team is also in the process of
writing a charter for a team to review the financial and other implications
of more self-support classes.
BAG requests from ET that all the criteria that has been gathered
by ET from all campus groups be posted on the Budget Development web site,
along with the ìBAGInputî criteria. Marie will provide BAG all the
other criteria to post on the web site.
Reporting Back to ET on ìProcessî Input Received
BAGís Role Possibilities in the ìTransparent Budget Process
Both agenda items have been tabled to the November 7 agenda.
The Daily Report
Terry will place a BAG meeting summary in The Daily.
The next BAG meeting will be November 7, 3-5PM, BUS 205. Donna
Zmolek will facilitate.
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