Present:  Ben Hill, Bill Kyker, Nanci La Velle, Linda Loft, Kay Malmberg,   Jane Russell, Joe Ortal, Donna Zmolek
Absent:   Barbara DeFilippo,  Marie Matsen, Jose Ortal, Lynne Phillips, Jane Scheidecker, Sandra Weise
Facilitator:   Donna Zmolek
Recorder:   Terry Caron

Approval of Minutes 
The September 26, 2001, BAG meeting notes were approved and will be posted on the Budget Development web site.

Facilitator
Agenda item for next week.  The group determined it was best to wait to discuss the facilitator options (one facilitator vs. two or three) with Marie on October 10.

ìWeeklyî Update in the Daily
Jane Russell agreed to prepare a weekly update from BAG to be placed in The Daily.  This weekís update will be the BAG communication to all staff, which is soliciting responses to BAGís budget development process questionnaire.   
 

Clarification on Subcommittees
Donna Zmolek asked for more clarification regarding the BAG subcommittees that were formed last year: Tuition, Revenue, and Process.  The group determined that the Tuition subcommittee was ongoing and will continue to meet through this year.  The Revenue subcommittee will need to determine if it is to continue.  The Process subcommittee will include the ìgreaterî BAG members for now.

Finalize Communication to LCC Staff
Kay Malmberg attended the last Executive Team (ET) meeting on 10/1 when the BAG draft communication to all staff was discussed.  She advised BAG of the changes that ET wished to include in the communication.  Nanci LaVelle will revise the communication and have it published in The Daily form October 8-12 with  deadline for responses. BAG will also receive a copy of the finalized version form Nanci.  A BAG email box is included in the info so that staff can communicate their comments online.  BAG will be able to view the input by clicking on the email proxy ìBAGInput.î Terry will gather whatever has been received on by Wednesday,  10/10,  in a viewable format  so that BAG can begin to review the responses.
The group has decided that it would be important to put the results of the questionnaire in the Daily--how many responses and types of responses, etc.

10/02/01 Executive Team Meeting
Kay attended the ET meeting and learned of the four budget processes that the Executive Team is working on concurrently and those that will need BAGís involvement:

1. The Transparent budget process ñ bargaining units organized meetings this past summer to discuss this issue but it is currently not active.  Mary Spilde is also working with the Board to get this issue in focus.

2. This yearís budget shortfall ñ This shortfall is as a result of this yearís labor settlements and other possible revenue shortfall considerations.  Marie Matsen has formed a team to review all Net Working Capital Restricted to recover $350,000 as promised to the Board, plus, another $250,000.  The balance of the shortfall will be covered by adjustments that Marie and Kay can identify.

3. FY02-03 Budget Development Process ñ The Executive team is in the process of reviewing budget assumptions: projections of state funding, property tax , tuition and adjustments that will feed into #4.  

4. Balanced Budget Review Process- Exploring long-term fixes for dealing with the predicted financial crisis.  This would include a review of all programs and services and at the same time, the development of criteria by which good, clear and consistent decisions about the feasibility of  each of the  programs and services are made.   BAG would be involved in the development  process. 
· Initially, BAG would provide assistance to ET by developing a process for gathering ìwidespread inputî on how to improve the budget development process. BAG will categorize the information and inform ET of the results.

· Once the process of gathering ìwidespread inputî has been established then a ìmethodî to gather and establish decision making criteria would need to be formed.  BAG would be involved with ET in this data gathering and analysis process.

· Once the decisionmaking criteria has been finalized, the  Executive Team, will make the ìhard decisionsî involving changes to programs and services.  The President plans to keep the Board members informed of all the steps that have been taken that included ìwidespread inputî that led to the decisions that were made.  (Final reductions that affect personnel are due at the February Board meeting.)
 

Attendance at Executive Team Meetings
Agenda item for next weekís meeting.  The group can discuss with Marie what would be appropriate.
 

The next BAG meting will be October 10, 3-5PM, BUS 205.  Donna Zmolek will facilitate.