Facilitator:  Helen Garrett
Present:  Mine Akimoto, Barbara DeFillippo, Helen Garrett,  Linda Loft, Kay Malmberg, Marie Matsen, Joe Ortal, Lynne Phillips, Jane Scheidecker, Kim Willard
Absent:  Ben Hill, Bill Kyker, Nanci LaVelle, Jane Russell

Continuation of BAG Membership

1. Helen Garrett announced to the group that she will no longer be able to serve as a BAG member in order to devote more time to her new areas of responsibility.  A new management representative for BAG will need to be appointed.
2. Marie has advised both Classified and Faculty Councils that they will need  to decide whether they wish to reappoint the current representatives or appoint different representatives to be on BAG.  The current appointees will remain on BAG until a decision has been made by the two councils.
3. The consideration for having union representatives on BAG will be left with the Budget Leaders and Mary Spilde for discussion and decision. 
BAG Discussion:
• The Board feels that shared governance is reflected within the  councils: Faculty and Classified and College Council. 
• The BAG group are an advisory group to and are sponsored by the Budget Leaders and the President
• Bargaining units are considered to be interest-based for union members and not necessarily for the whole of the college.  Would  BAG be discussing bargaining issues even though the discussion of such is not their charge and specifically excluded from the BAG charter?
• There are currently both classified and faculty union members on BAG.
• Faculty, classified, managers, and students all bring to BAG their various perspectives to the BAG group, but are charged to make the best decisions for the whole college.

• The Budget Committee approved a budget that calls for the ìpull-backî of  $350,000 in carryover for general use.  After the year-end-closing, the department balances of Restricted Net Working Capital will be compared with the amount that departments stated they needed for projects, equipment, etc..  If there are no justifications for the balances beyond the stated needs, the balances will be pulled in order to make up the $350,000.  If the total amount needed cannot be captured in this manner, then a task force will be appointed to review all the department NWC balances with their recommendations for use.  The executive leaders will make a recommendation based upon the task forceís findings.
• Unrestricted carryover will be down from last year.
• The state will allocate $45M to Oregon Community Colleges for the biennium.  Lane would receive approx. 14% of the $45M.   Lane will receive less because the state is attempting to close the gap between those community colleges that were not funded proportionately in the past.  Community Colleges are not able to request more funding from during this biennium.
• The Board recommended a tuition increase of $2 per credit, increasing the per credit rate to $38.  A tuition rate policy needs to be in place, so that the Board no longer has to make last minute decisions on tuition.

BAG Subcommittees
Budget Process
Marie and Kay plan to discuss the 2002-03 budget process standards this summer and will later meet with the Budget Process Subcommittee to establish clear budget process standards and communications.  Linda Loft will talk with Linda Dewitt to ascertain how budget information from the new administrative software can be more readily understandable and available.

Revenue Subcommittee
This subcommittee will need to meet to determine what needs to be done between now and December and to answer some questions fairly soon about 1)going out for bond, 2)grants administrative recovery (currently in ELT discussions), and 3)credit line policy.

Tuition Subcommittee
This committee will need to work on providing a recommendation to the budget leaders for Board policy on tuition increase.
 

The next BAG meeting is TBA.    Facilitator:  Barb DeFilippo.