2011 Archive - Lane Community College - College Operations

Budget Development

This is a historical/archived web page. For current budget information go to: 2011sitearchive.lanecc.edu/budget

BUDGET ADVISORY GROUP
MEETING NOTES
APRIL 10, 2001

ATTENDANCE: Mine Akimoto, Carol Beckley, Barbara DeFilippo, Helen Garrett, Ben Hill, Brandon Kilgore, Bill Kyker, Nanci LaVelle, Linda Loft, Kay Malmberg, Lynne Phillips, Jane Russell, Jane Scheidecker. Absent: Jose Ortal

Marie's Update
Marie handed out material on "Budget Policy Issues" that were provided to the Board for the April 11 Board work session. The material responds to the first five budget policy issues that were discussed at the previous March 17 work session. Marie said that the Board will not make some decisions about budget policy issues until BAG is asked to discuss the five issues with the intent to have a central role in some of the decisions made. Some immediate requests from BAG:

After a preliminary review of the five budget policy issues, BAG asked Marie to relate to the Board on April 11:
1) how important flexibility is for departments with NWC, and
2) That having departments report annually to VPs on ICP usage not only increases workloads for VPs but also for the reporting department staff,
3) returning to the "no carryover" policy encourages departments to spend everything they have before the end of the year,
4) that a sizeable carryover can be viewed as "responsible management" of the budget (future planning and emergencies).

Marie advised BAG that the draft Budget Document was in the printers. She explained that the current budget process was very different from previous years due to so many uncertainties, especially legislative. She said the lack of progress reports from Budget Leaders and the unclear process was a reflection of the continual "not knowing" what was going to happen.

The draft 2001-02 Budget Document was prepared with the following assumptions:

That Lane would receive the full budget from the State (~$32M)
Based on no tuition increase.
Mandatory increases were put in the budget, e.g., facilities, insurance, bus pass, etc.
Not all the extra section funds requested was in the budget in order to balance revenues and expenditures

Assignments/agreements:

Carol will provide BAG a copy of the Budget Document summary pages.
BAG agreed to hold an additional meeting this month in order to continue discussion of the budget policy issues: April 17, 3-5PM, PE 206.
The Process Subcommittee will need to discuss and make a recommendation on a clear communication process during the budget planning cycle.
Marie, Helen and Barbara will need to meet to develop a schedule of what process issues BAG could address this Spring.
Mary Spilde will be invited to talk with BAG regarding a budget process flow chart she developed. (see handout)

Subcommittee Reports

Tuition Subcommittee

Helen and Marie met with Susan Whitmore to discuss the student process in determining whether a tuition increase was acceptable by students. ASLCC representatives will present their report to the Board at the 4/11 Board meeting.
The Tuition Subcommittee will need to prepare a recommendation to the Board from BAG.

Revenue Subcommittee Marie asks that this subcommittee to discuss and make a recommendation on the Budget Policy Issue #7: Should the college place a Local Option Levy before the district voters?

Process Subcommittee This committee met with Craig Taylor and will work with him further to develop a mechanism to get input from college staff on budget processes.

The next meeting will be 4/17, 3-5PM, PE 206.

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URL http://2011sitearchive.lanecc.edu/budget/041001.htm
Revised 4/19/01 (llb)
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