2011 Archive - Lane Community College - College Operations

Budget Development

This is a historical/archived web page. For current budget information go to: 2011sitearchive.lanecc.edu/budget

BUDGET ADVISORY GROUP
MEETING NOTES
MARCH 6, 2001

Marie's Report/Budget Update
Marie provided a memo to BAG with the subject "College Financial Information." The purpose of the memo and attachments were to make clear some data about the college's finances that was distributed by LCCEA. Also, she wished to clarify some differences in budgeting terminology. Ex. the unappropriated ending fund balance (UEFB) cannot be construed as just "surplus." The makeup of UEFB includes

1) NWC Restricted, funds which are returned to individual departments for their planned projects and class needs and not available for general budget needs,

2) NWC Unrestricted funds, reflects the true UEFB and includes the auditor's recommended 3% set aside for beginning the budget year while waiting for state funds to be distributed (in late August or September). It would also include some commitments to the new budget such as funding for extra sections and a $1.5M carryforward as added protection for the college.

Also attached to the memo are:

Revenue, expenditure and carryover history,
Differences between the budget and the audit
Projected major resources increases
Budget models 2001-2005

> Terry will provide copies of the memo to those BAG members not in attendance. Marie asks BAG members who have questions regarding the information in the memo to call her and she will find time to answer their questions.

>Marie would like to have Mary Spilde attend a BAG meeting during April to discuss her vision of the budget process direction.

Subcommittee Reports

Tuition Subcommittee Students will be sending out a survey to students regarding proposed tuition increases. After the survey has been processed, the Tuition Committee will make a recommendation to the Board.

> Helen and Susan Whitmore are asked to contact the Torch to give clear information regarding tuition increase proposal.

Revenue Subcommittee Report anticipated after Spring term.

Process Subcommittee The subcommittee has met twice and have spent time discussing how they would accomplish their goals. Craig Taylor has been invited to formulate some questions regarding the budget process and a vehicle to obtain information from budget administrators.
Some issues that were discussed:

Inclusiveness (Budget Leaders provide enough information and communications for budget administrators to feel included in the process)
Timing around budget process - does it conflict with too many other deadlines?
Freedom & flexibility … Paper trail - what works and what does not.
Communications(feedback loop) - what's needed, from whom and when?

The next BAG meeting will be April 10, 3-5, Board Room. Please send your agenda items to Helen Garrett.

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Please direct comments about this page to: Terry Caron
URL http://2011sitearchive.lanecc.edu/budget/030601.htm
Revised 4/19/01 (llb)
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