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ATTENDEES: George Alvergue, Harvey Birdseye, Barb Delansky, Dennis
Gilbert, Thwing Havens, Kay Malmberg, Kaaren OíRourke, Annie Paschall.
Absent: Marie Matsen
Recorder: Terry Caron
Draft Recommendations
A draft recommendation to make the current budget documents and the
budget process clearer and more understandable has been prepared and
reviewed by the TG with some minor revisions made. Annie Paschall
will email the document to college staff for feedback She will also
include the ìTransparency Goalsî draft in her email so that staff can respond
to both documents to her directly. She will forward any responses
from staff to the TG. The TG will meet again on Friday (2/22) to
finalize the documents.
LASR Project Discussion
James Brunner, Linda DeWitt and Stan Barker met with TG to discuss
the effects of the budget transparency recommendations on the LASR project:
Restricted and Non-restricted Revenues and Expenditures Separate
The Banner system can separate restricted revenue and expenditures
from unrestricted in the general fund. Department staff could receive
training for this.
Expenditures tied to collegeís strategic goals
There is potential within Banner to track revenues and expenditures
against the strategic goals of the college. You will be able to drill
down from the chart of accounts and look at specific expenditure information.
A consideration might be, how often would the goals change?
Training/Accessibility
Currently Banner has two methods of access: 1) public and 2) Lane staff.
The LASR Steering Committee: Bob Barber, Elaine Marsh, Bret Force, all
associate vice Presidents, vice presidents, and Craig Taylor would probably
determine special accessibility issues.
In order to meet some of the transparency goals, a deeper level of training would be necessary. With Banner, budget information would be much easier to download; therefore, there is a concern about correct interpretation of the budget materials, violation of staff rights, and valid use of the information. The data belongs to the college, even if it resides on a desktop. Currently, LASR end-user training is designed for those needing to get their job done. Any access training (other than end-use) would be up to the ìdata custodian,î usually an Associate VP, VP or budget administrator, to ensure the requester has the appropriate training and need for the information. Web site with hyperlinks to drill down for information with a secure server will also be available to college employees with a password but not to outside groups. Ultimately, the LASR Steering Committee will determine the training and user need for accessing/retrieving budget information.
The TG may need to discuss with the LASR Steering Committee: 1) determining
what is ìa reasonable right to know,î 2) training process for proper interpreting
and navigating certain information, and the ongoing need for training 3)
outlining specifics regarding accessible summary budget documents,
and 4) reiterating the need for consistent coding of expenditures.
The next meeting will be Friday, February 22, 3-5PM, BUS 205 (postponed until 2/25-26.
Proposed Agenda:
